Progress Checklist

We know that organising your course can be a daunting task so we’ve compiled this page to help you keep on track.

*Anything in orange is something we will do

*Anything in green is something you need to do

*Anything blue is a link

Usually between 18 to 12 months to go:

• Make your booking enquiry with us
• Seek approval from your school’s EVC
• Print, complete and return a signed booking form (via email is fine)
• Receive confirmation of your booking from us.
• Consider insurance 

12 – 9 months to go

• Launch the trip (Flyers are available. Please contact the centre if you would like us to send you some)
• Set up payment schedule for parents
• Identify any special requirements that may be necessary and inform the centre (ie – Additional needs, medical issues and complex dietary needs etc) 

9-6 months to go:

• Contact the centre to confirm or update number of places booked. (essential)
• Start Step 3 – Design your course, and Step 4 – Promote your course.
• Organise your transport to and from school
• Send out kit lists so parents can start to prep

5-3 months to go:

• Continue to keep the centre informed of any changes to participant numbers
• Submit any planning you have done including your aims and objectives and liaise with your Course Director to plan programme

2 months to go:

• Confirm your final numbers to us (including staff)
• We will send you The Workbook (Excel file) for completion
• We can send you a provisional dormitory plan upon request
• Your final programme is agreed and sent to you

1 month to go:

• Return The Workbook (Fully completed!) to the centre
• Complete and return Dormitory allocation (If requested)
• Ensure students have Kit Lists

3 weeks to go:

• If not already done so return The Workbook (ASAP!)

2-3 weeks to go:

• We send you a dormitory confirmation and plan (subject to all Workbooks being received)

0 weeks:

• Give us call on your arrival day to let us know when you’ll be here then arrive and have a great time!