Home > Teachers & leaders > Book an Outdoor Learning Course > Step two – Admin & preparation

Step two - Admin & preparation

Getting organised

Progress Checklist

We know that organising your course can be a daunting task so we’ve compiled this page to help you keep on track.

*Anything in orange is something we will do

*Anything in green is something you need to do

*Anything blue is a link

Usually between 18 to 12 months to go:

12 – 9 months to go

  • Launch the trip (Flyers are available. Please contact the centre if you would like us to send you some)
  • Set up payment schedule for parents
  • Identify any special requirements that may be necessary and inform the centre (ie – Additional needs, medical issues and complex dietary needs etc) 

9-6 months to go:

5-3 months to go:

  • Continue to keep the centre informed of any changes to participant numbers
  • Submit any planning you have done including your aims and objectives and liaise with your Course Director to plan programme

2 months to go:

  • Confirm your final numbers to us (including staff)
  • We will send you The Workbook (Excel file) for completion
  • We can send you a provisional dormitory plan upon request
  • Your final programme is agreed and sent to you

1 month to go:

  • Return The Workbook (Fully completed!) to the centre
  • Complete and return Dormitory allocation (If requested)
  • Ensure students have Kit Lists

3 weeks to go:

  • If not already done so return The Workbook (ASAP!)

2-3 weeks to go:

  • We send you a dormitory confirmation and plan (subject to all Workbooks being received)

0 weeks:

  • Give us call on your arrival day to let us know when you’ll be here then arrive and have a great time!

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